Table of Contents
Executive Summary
A California-based medical device company, with approximately $37.6 million in annual revenue, delivers an innovative, evidence-based therapy for treating chronic nerve pain safely and effectively.
As the organization transitioned from R&D to commercial scale, it replaced legacy accounting and inventory systems with NetSuite, implemented in just six months by AlphaBOLD.
Through this transformation, the company scaled operations 10x, improved inventory accuracy, strengthened financial visibility for fundraising, and passed regulatory inspections with zero observations.
Key Results:
- 10x operational scale without proportional headcount growth Â
- $396M+ funding supported through improved financial reporting Â
- Inventory accuracy increased to 99.2% (from 78%)Â Â
- 65% faster order processing and 4-day month-end close Â
- Zero regulatory observations during inspections
The Challenge: Outgrowing Legacy Systems
As the company prepared for commercial launch, its existing systems could not support the operational complexity or regulatory requirements of the medical device industry.
System Limitations:
- Legacy accounting and inventory tools lacked support for required lot and serial traceability Â
- Multi-tier manufacturing required visibility across contract manufacturers Â
- Complex supply chain involving third-party logistics and product variations
- Limited planning capabilities with no real-time consumption visibility
Regulatory & Compliance Pressures:
- Strict compliance requirements for implantable medical devices
- Need for complete traceability through Device History Records
- Lot genealogy tracking for recall readiness
- Expiration tracking with automated alerts
Business Growth Imperatives:
- Requirement for enterprise-grade financial systems to support IPO readiness
- Advanced reporting needed for large-scale fundraising efforts
- Rapid SKU expansion from dozens to hundreds of configurations
- Transition from R&D to full-scale commercial manufacturing
The ERP Implementation: Compliance, Scale, and Visibility
AlphaBOLD implemented NetSuite within six months to facilitate this growing organisation, providing a unified operational foundation across finance, supply chain, and manufacturing.
Platform Architecture:
The solution included advanced capabilities for:
- Multi-location fulfillment
- Demand planning
- Real-time analytics and reporting
- Multi-entity and multi-currency operations
Core Capabilities Delivered
- End-to-End Traceability: Full lot and serial tracking from component to finished product
- Inventory Visibility: Real-time tracking across multiple manufacturing and storage locations
- Consignment Management: Automated consumption tracking and virtual work order processing
- Compliance Automation: Device history records, lot genealogy, and recall readiness
- Financial Management: Project-based accounting and advanced revenue recognition
- Executive Reporting: Real-time dashboards and investor-ready financial insights
Custom Solutions Developed
- Automated consignment tracking with supplier integration
- Centralized manufacturing visibility and automated procurement workflows
- Compliance automation for traceability and recall processes
- Integrated quality management workflows
Strategic Integrations
NetSuite was integrated with:
- Third-party logistics providers via EDI
- Quality management systems
- Forecasting and planning tools through APIs
This created a fully connected operational ecosystem.
End Results
Operational Performance:
| Metric | Before | After | Improvement |
|---|---|---|---|
|
Inventory Accuracy |
78% |
99.2% |
Content+27% |
|
Order Processing |
15 days |
5.25 days |
65% faster |
|
Month-End Close |
15 days |
4 days |
73% faster |
|
Forecast Accuracy |
Baseline |
+40% |
Closed-loop planning |
Strategic Business Impact
Financial Performance
- Supported successful fundraising exceeding $396M
- Delivered audit-ready financials with full traceability
- Improved product costing, contributing to ~30% margin improvement
Scalability
- Expanded from ~40 to 400+ SKUs without increasing operational overhead
- Enabled nationwide commercial launch
- Maintained compliance at scale
Compliance & Quality
- Passed regulatory inspections with zero observations
- Reduced recall identification time from days to minutes
- Improved supplier performance through automated tracking
Market Positioning
- Achieved recognition as one of North America’s fastest-growing technology companies
- Established a strong operational foundation for sustained growth
This transformation demonstrates how the right ERP platform, combined with expert implementation, can support rapid growth in highly regulated industries.
Within six months, the organization established a scalable operational backbone that enabled compliance, financial transparency, and supply chain visibility. These capabilities supported both regulatory success and commercial expansion.
“AlphaBOLD brought a clear, practical approach to ERP implementation. Their expertise in aligning systems with business processes helped us improve efficiency, strengthen reporting, and support our next stage of growth.”
Explore What’s Possible
Medical device and life sciences organizations require systems that support both innovation and compliance. A well-implemented ERP platform provides the foundation needed to scale efficiently while maintaining full operational control.
At AlphaBOLD, we work with organizations navigating similar transitions—from fragmented systems to integrated, scalable platforms that support growth, compliance, and operational visibility. Our approach focuses on aligning technology with business outcomes, ensuring that ERP implementations deliver measurable impact across finance, supply chain, and regulatory processes.
Looking for how to modernize your Business with ERP
If you are evaluating ERP modernization or preparing for the next stage of growth, our team can help you define a practical, scalable path forward.
Request a ConsultationExplore Recent Blog Posts
